Do you also dream of a semester abroad? The opportunity to study in another country, discover new cultures and broaden your horizons sounds incredibly appealing, doesn't it?
But before you dive headfirst into this adventure, keep in mind that good preparation is crucial. That's why we want to show you how to start planning a year in advance to make your semester abroad an unforgettable experience.
Important tip: Start planning 12 months before your planned semester abroad to meet all deadlines and have the best chances!
Timeline for planning your semester abroad
| Months before the semester abroad | Tasks |
|---|---|
| 12 months prior | Choose destination country and program |
| 10 months prior | Select university and apply |
| 8 months prior | Clarify financing |
| 6 months prior | Refresh or learn language skills |
| 4 months prior | Apply for a visa |
| 3 months prior | Health preparations |
| 2 months prior | Apartment search and travel planning |
| 1 month in advance | Packing and saying goodbye |
The most important steps in detail
🌍 Choose destination country and program
The first step towards your semester abroad is choosing your destination country and study program. Consider which countries and universities best match your interests and field of study.
📝 Select university and apply
Once you have decided on a destination country and a study program, it's time to choose the right university and apply. The application process can vary significantly depending on the country and university.
💰 Clarify financing
Studying abroad can be expensive, so it's important to sort out your finances. Research scholarships and other financial support options that might be available to you.
🗣️ Refresh your language skills
Depending on your destination country and study program, certain language skills may be required. If you don't speak the local language, it's advisable to start language courses early.
Apply for a visa: Do so in good time and with all required documents.
Applying for a visa can be time-consuming, so you should tackle this step well in advance. Make sure you have all the necessary documents prepared and submit your visa application early enough to avoid unnecessary stress.
Important note: Certified translations can be particularly helpful, as they expedite the processing of your visa application and prevent potential delays. The authorities of the destination country may need to understand all documents in their official language.
Required documents for the visa application
📄 Passport
Make sure your passport is valid for at least six months after your planned return date.
📄 Certificates
Some universities also require certified copies of your high school diploma. Check what your university abroad requires.
📄 Proof of enrollment
Proof of your admission to the foreign university.
📄 Financial documents
Bank statements or proof of funding for your stay.
📄 Proof of accommodation
Rental agreement or confirmation of your accommodation in the destination country.
📄 Health certificates
Medical certificate or proof of vaccination depending on the country.
If you need to have other documents officially translated, you can find our document overview here.
Health preparations: vaccinations and medical check-ups
Your health is of utmost importance during your semester abroad. Find out about the required vaccinations and undergo all necessary medical check-ups to ensure you are as prepared as possible.
🔒 Data protection: In many countries, a certified translation of your medical documents and vaccination records may be required. Since health regulations vary worldwide, it is important to ensure that all your documents are in the local language or a language accepted by the destination country.
You can find more information in our guide to health insurance abroad and our guide to vaccinations for students abroad .
Apartment search and travel planning: Find accommodation and book a flight
You should start looking for suitable accommodation and booking your flight several months before your departure. Don't forget to begin your apartment search early to find the best options.
💼 Tip for a part-time job during your semester abroad
To finance your life abroad and continue paying your rent, you have the option of working during your semester abroad. Good planning is essential – from work permits and tax regulations to translating important documents. You can find tips on working abroad and current job openings at auslandsjobs.de .
Packing and saying goodbye: Pack everything you need and enjoy the anticipation.
Shortly before your departure, it's time to pack everything you need and say goodbye to your friends and home. Enjoy the anticipation of your adventure abroad and get ready for an exciting time.
Packing list for semester abroad:
📄 Documents
- Passport (with any visas)
- Student ID and enrollment certificate
- Driving licence and international driving licence
- Flight tickets and travel documents
- Copies of all important documents
- Insurance cards
- Emergency contacts and addresses
👕 Clothing
- Clothing adapted to climatic conditions
- Comfortable travel clothing
- Underwear and socks
- Sleepwear
- Sportswear and shoes
- Formal wear for special occasions
- Various shoes
💻 Electronics
- Laptop/tablet and charger
- Smartphone and charger
- Adapters for electrical outlets abroad
- Headphones or earbuds
- Possibly camera and accessories
🧴 Personal items
- Travel pharmacy (including personal medications)
- Hygiene items (toothbrush, toothpaste, deodorant, shampoo)
- Quick-drying towel
- Sunglasses and sunscreen
- Eyeglasses and/or contact lenses with care products
📚 Study materials
- Notebooks and stationery
- Textbooks and study materials
- Backpack or bag for university
🎁 Other & Optional
- Travel guides and maps of the host country
- Small backpack for day trips
- Travel lock and luggage tags
- Reusable water bottle
- flashlight or headlamp
- Gifts for new friends
- Travel diary
✈️ Packing tips for your semester abroad
- Check your airline's baggage policy.
- Pack light and efficiently, consider the possibility of buying things locally.
- Clearly label your luggage with your name and address.
- Learn about local conditions and cultural differences.
- Download important apps (translator, maps, transport)
Frequently Asked Questions (FAQ) about Studying Abroad
When should I start planning?
Ideally, you should start planning 12 months before your planned semester abroad. This gives you enough time for all application, visa, and funding processes.
Can I receive BAföG (German student financial aid) while abroad?
Yes, BAföG funding for studying abroad is possible and often higher than BAföG funding for studying in Germany. You can find more information on your university's website.
Will my academic achievements be recognized?
Recognition depends on your university and the ECTS system. Check with your International Office beforehand.
After the semester abroad: Reintegration and career
Return to Germany
Returning to work can be emotionally challenging. Plan your reintegration carefully.
Career boost
Make the most of your international experience for your career.
